Institute of Adult Education

Mr. Christopher Mwakabungu

Ag. Head - Procurement Unit

Objective

The Procurement and Supplies Office manages all procurement and disposal by tender at the Institute.

Functions

1. Serve as Secretary to the Tender Board;
2. Advice the accounting officer on matters pertaining to the procurement of goods, services and logistics management;
3. Monitor adherence to procurement processes and procedures as per public procurement Act and its regulations;
4. Manage all procurement and disposal by tender activities of the procuring entity except by adjudication and the award of contract;
5. Implement the decisions of the Tender Board;
6. Monitor distribution of office supplies and material.
7. Plan the procurement and disposal by tender activities of the procuring entity;
8. Recommend procurement and disposal by tender procedures;
9. Prepare and submit periodic report to the accounting officer
10. Prepare advertisements of tender opportunities;
11. Prepare procurement contract documents;
12. Issue approved contract documents;
13. Maintain and enforce work ethics and discipline within the section;
14. Maintain and archive records or the procurement and disposal process and;Develop an annual procurement plan;
15. Maintain a list or register of all contracts awarded;
16. Prepare action plan, progress report and budget for the unit; and
17. Analyze and upload data to the ESMIS and open government

partnership portal related to the unit in accordance with agreed

workflow and protocol;