Procurement Management Unit
Mr. Christopher Mwakabungu
Ag. Head - Procurement Unit
Objective
The Procurement and Supplies Office manages all procurement and disposal by tender at the Institute.
Functions
- Serve as Secretary to the Tender Board;
- Advice the accounting officer on matters pertaining to the procurement of goods, services and logistics management;
- Monitor adherence to procurement processes and procedures as per public procurement Act and its regulations;
- Manage all procurement and disposal by tender activities of the procuring entity except by adjudication and the award of contract;
- Implement the decisions of the Tender Board;
- Monitor distribution of office supplies and material.
- Plan the procurement and disposal by tender activities of the procuring entity;
- Recommend procurement and disposal by tender procedures;
- Prepare and submit periodic report to the accounting officer
- Prepare advertisements of tender opportunities;
- Prepare procurement contract documents;
- Issue approved contract documents;
- Maintain and enforce work ethics and discipline within the section;
- Maintain and archive records or the procurement and disposal process and;Develop an annual procurement plan;
- Maintain a list or register of all contracts awarded;
- Prepare action plan, progress report and budget for the unit; and
- Analyze and upload data to the ESMIS and open government
partnership portal related to the unit in accordance with agreed
workflow and protocol;